For what reason might a traveler need to include a reason code on their travel audit?

A traveler may need to include a reason code on their travel audit due to non-compliance with travel policy because this helps the auditing team quickly identify why certain travel expenditures or bookings are outside of the established guidelines. When travelers fail to adhere to the policy, whether it be choosing a more expensive hotel or booking outside of designated travel periods, a reason code clarifies the rationale behind the deviation. This process not only facilitates transparency in travel expenditures but also assists in evaluating whether those actions warrant approval or further review.

Including reason codes for policy non-compliance is critical in maintaining accountability and ensuring that future travel aligns with established protocols. It serves as a communication tool that explains the exceptions made, which is essential for maintaining an accurate financial record and for the overall governance of travel expenses.