How does TraX handle travel policy changes?

TraX handles travel policy changes by updating the guidelines within the system. This approach ensures that all users have immediate access to the most current travel policies without the need for external communication methods. When guidelines are updated directly within TraX, users can easily refer to them at any time, ensuring compliance and facilitating a seamless travel planning process. This method also helps maintain accuracy and consistency, as it eliminates the risks associated with outdated information that may arise from relying on emails or social media.

In contrast, notifying users via email or social media can lead to missed updates or confusion over policy changes, as users may not always check these platforms regularly. Additionally, requiring users to visit the main office for updates can create unnecessary barriers and delays, making the travel policy change process less efficient. Thus, updating the guidelines within the system is the most effective and user-friendly method for communicating travel policy changes.