How should travelers handle lost receipts when filing a travel voucher in TraX?

When travelers encounter lost receipts while filing a travel voucher in TraX, the appropriate action is to document the loss and provide a signed statement. This approach is crucial because it maintains transparency and accountability in the expense reporting process. By formally acknowledging the lost receipts, the traveler ensures that the agency has a record of the missing documentation.

Adding a signed statement acts as an affirmation of the truthfulness of the claim and assists in protecting against potential audits or discrepancies. This practice not only helps in maintaining the integrity of the travel voucher submission but also aligns with proper accounting protocols and policies that require a clear and accurate reflection of expenses incurred during travel.

Using alternative methods to cover the absence of receipts, such as ignoring the loss or submitting the voucher without reference to it, may lead to complications or create issues in tracking expenses, impacting both the traveler and the managing agency.