What must occur when a trip is canceled, and expenses were incurred with an APPROVED authorization?

When a trip is canceled after expenses have been incurred with an approved authorization, DTS automatically generates a voucher for the traveler to sign. This process is essential because it helps ensure that all expenses related to the trip are accounted for and can be formally processed for reimbursement or adjustment. Essentially, creating a voucher allows for a structured and standardized way to handle the financial aspects of the cancellation, documenting what has been spent and facilitating the tracking of funds within the system. This automatic generation streamlines the workflow, minimizes errors, and ensures compliance with the proper financial procedures established for governmental travel.