When should you cancel your authorization if your planned trip was canceled?

Cancelling your authorization primarily hinges on whether any expenses were incurred during the trip preparation. If no expenses have been incurred, then it's appropriate to cancel the authorization, as it does not impact any financial commitments or obligations. This course of action ensures that the governmental funds and resources allocated for the trip are not unnecessarily tied up, allowing for more efficient management of financial resources.

The option to cancel only if the trip was not rescheduled conveys the idea that rescheduling might entail keeping the authorization, which may not be necessary if no costs are associated with the original trip. Thus, making the cancellation contingent on incurred expenses provides a practical guideline for managing travel authorizations effectively.

In situations where expenses have been presumed or are anticipated, cancelling the authorization could lead to complications or loss of funds that might have been legitimately spent. Therefore, adhering to the principle of cancelling when expenses are not recognized helps streamline the travel process and financial accountability.